Internet Expenses - Setup & Configurations


To Perform iExpenses application setup and configurations in oracle applications r12 ensure following responsibilities are assigned to an user

a. Internet Expenses setup and administration
b. Accounts payables
c. Human Resources
d. General Ledger
e. System Administrator

Implementation Checklist

System administrator

a. Setup application profile options for oracle internet expenses (OIE)
b. Set profile options set to application site level and responsibility level

Internet expenses setup

c. Assign Chart of accounts to oracle internet expenses
d. Set context using internet expenses setup. Here operating units has to be assigned.
e. Audits, receipts, notification rule sets has to be defined
f. Assign rule-sets to operating divisions
g. Receipt required rules, receipt missing rules has to be defined
h. Apply save changes

Accounts Payables

Setups -> Invoices -> Expense report templates

1. Each operating divisions should be defined with template name and description
2. Define expense items and assign it to expense category and map it with GL accounts
3. Internet expense attributes should be assigned to each expense items such as "Receipt required for" , "Justification required", "Prompt" and so on.,
4. Enable check box for the template for "enable for internet expenses" 

Setup -> options -> Financial options

1. Define Liability accounts, prepayment accounts, Discount taken accounts under Accounting tab
2. Under supplier-purchasing tab, define inventory organization
3. In Human resource tab, Expense reimbursement address (HOME/OFFICE) has to be selected


Setup -> Options -> payable options

1. Navigate to expense report tab, enable "Create employee as a supplier" Checkbox
2. Default payment terms
3. Default expense report templates


Human Resources

1. Define employee and link assignments (Job, position, grade, department)
2. Define e-mail id and supervisor details
3. Define employee purchase order information under assignments

Application user

1. Assign employee as a person in user screen
2. Assign e-mail id in user screen
3. Add internet expense responsibility to all users who has to create expense report 

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