AutoAccounting - Accounts Receivables R12

Define AutoAccounting to specify how you want Receivables to determine the general ledger accounts for transactions that you enter manually or import using AutoInvoice. Receivables creates default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled receivable, finance charges, and AutoInvoice clearing (suspense) accounts using this information.

When you enter transactions in Receivables, you can override the default general ledger accounts that AutoAccounting creates.

You can control the value that AutoAccounting assigns to each segment of your Accounting Flexfield, such as Company, Division, or Account.

You must define AutoAccounting before you can enter transactions in Receivables.

   To define AutoAccounting:

1. Navigate to the Automatic Accounting window.

2. Enter the Type of account to define. Choose from the following:

• Freight: The freight account for your transaction.

• Receivable: The receivable account for your transaction.

• Revenue: The revenue and finance charges account for your transaction.

• AutoInvoice Clearing: The clearing account for your imported transactions. Receivables uses the clearing account to hold any difference between the specified revenue amount and the selling price times the quantity for imported invoice lines. Receivables only uses the clearing account if you have enabled this feature for the invoice batch source of your imported transactions.

• Tax: The tax account for your transaction.

• Unbilled Receivable: The unbilled receivable account for your transaction. Receivables uses this account when you use the Bill In Arrears invoicing rule. If your accounting rule recognizes revenue before your invoicing rule bills it, Receivables uses this account.

• Unearned Revenue: The unearned revenue account for your transaction. Receivables uses this account when you use the Bill In Advance invoicing rule. If your accounting rule recognizes revenue after your invoicing rule bills it, Receivables uses this account.

3. For each segment, enter either the table name or constant value that you want Receivables to use to get information. When you enter an account Type, Receivables displays all of the segment names in your Accounting Flexfield Structure. Segments include such information as Company, Product, Account, and Sub-Account. Receivables lets you use different table names for different accounts. Choose one of the following table names:

• Salesreps: Enter this option to use salesperson when determining your revenue, freight, receivable, AutoInvoice clearing, tax, unbilled receivable, and unearned revenue accounts. If you choose this option for your AutoInvoice clearing, tax, or unearned revenue accounts, Receivables uses the revenue account associated with this salesperson. If you choose this option for your unbilled receivable account, Receivables uses the receivable account associated with this salesperson.

• Transaction Types: Enter this option to use transaction types when determining your revenue, freight, receivable, AutoInvoice clearing, tax, unbilled receivable, and unearned revenue accounts.

• Standard Lines: Enter this option to use the standard memo line item or inventory item you selected when determining your revenue, AutoInvoice clearing, freight, tax, unbilled receivable, and unearned revenue accounts. If you choose this option for your AutoInvoice clearing, freight, tax, unbilled receivable or unearned revenue accounts, Receivables uses the revenue account associated to this standard memo line item or inventory item. If the transaction has a line type of "LINE" with an inventory item of freight ("FRT"), AutoAccounting uses the accounting rules for the freight type account rather than the revenue type account.

• Taxes: Enter this option to use tax codes when determining your tax account.

4. If you did not enter a Table Name, enter a Constant value for this segment, or select one from the list of values.

Enter a Constant value if you want AutoAccounting to always use the same value for this Accounting Flexfield segment. Be sure to enter information that is valid for this segment. For example, if you defined your Company flexfield segment as a two-character segment with valid values ranging from 00 to 10, you must enter a two-character value within this range.

5. Save your work.