Create AR Invoice and accounting flow


Create a AR transaction of invoice class

Fill transaction source, transaction type, transaction date, GL date, currency in the header section of transaction

Select Ship-To, Bill-To customer details. This will auto-populate customer account number, site address information from customer master

Once Bill-To customer is selected, it will auto-fill with Sold-to Customer and paying customer.

Select payment instrument to be recorded for this transaction

Payment term is defaulted based on transaction type or customer profile classes. due-date is automatically determined

Navigate to invoice lines tab to quickly fill following,

a. choose product item you are going to bill for customer. UOM and description is populated automatically based on item you choose from list of values
b. enter quantities and unit selling price
c. Line amount is auto calculated based on quantity and unit selling price
d. save the transaction and complete

Once you complete the transaction, system will not allow to edit AR invoice.

Invoice balance due is displayed on top-right corner of invoice window sub-classified with line, freight, and tax balances

Invoice number and document number is auto-generated if doc. sequence is configured automatic in transaction sources

In more tab region, you can enter special instructions or comments related to invoice. Track customer purchase order, revision number and date if any

Accounting class, GL account, Distribution percent and amount can be viewed through Distributions

Tools -> Create Accounting

Create accounting for the document: 0000

a. Create Draft accounting
b. Create Final accounting
c. Create final accounting post to GL

Receivables account - DR
Revenue account - CR

View sub ledger journal entries for each accounts

Sub-Ledger Journal entry page will display following details,
a. balance type - ACTUAL
b. gl date
c. journal entry status - FINAL
d. ledger
e. journal category - Sales Invoices
f. journal entry type - standard
g. completion date
i. Description - Transaction class || transaction type || transaction number || document sequence category || invoice document number





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